To our lovely vendors,
We are a non-profit organization dedicated to supporting and promoting Calgary’s local businesses.
We believe that great food deserves a great stage! That’s why we’re offering an incredibly affordable opportunity—just $500 for all 3 days—to participate in our Taste of Asia 2025 food festival.
We also recognize the challenges that small and startup businesses face, especially in today’s uncertain economy. To help you thrive, we’ve designed a vendor-friendly revenue model: you keep 80% of your sales, and we take only 20% to help cover operational costs.
By working together, we hope to bring more fantastic food and meaningful cultural experiences to Calgarians and Albertans alike.
Below are some basic rules for Taste of Asia 2025. If you have any questions, please don’t hesitate to contact us.
Cheers!
Calgary Chinese Chamber of Commerce
1. Vendor Participation & Fees
- Booth Fees: $500 for the event.
- Price may increase in May 2025, Submit your application before May 2025 to lock your Booth Fee)
- No refunds will be issued after payment is received. If the event is postponed due to unforeseen circumstances, vendor registration will be carried over to the next available festival date.
2. Sales & Revenue Split
- Vendors will retain 80% of their sales, while Taste of Asia 2025 will retain 20% to help cover event production costs.
3. Payment Processing & Sales Tracking
- Attendees will purchase tokens at the entrance, 1 token sale at $1, The organizer accepts Cash, Debit and Credit card.
- Vendors DO NOT accept cash or any other form of payment other than Token.
- A daily sales report must be submitted at the festival’s info tent each night for verification.
- Vendors save their Token. Tokens are to be stored separately for each day. A link to make an appointment will be sent to each vendor to book a time (after the event) where ticket will be counted, and then a cheque will be issued on the spot.
- The vendor will receive 80% of their total Tokens value.
4. Event Logistics
- Set-up & Tear-down: Vendors will receive set-up details four weeks before the event.
- Power & Water:
- Tented vendors will have free access to power for the purpose of lighting.
- A 1-50 amp power distribution box will be supplied by request for a one-time charge of $500.If more power is required (for more or larger equipment), additional charges apply.
- Water supply.
- Grey water disposal
- Equipment Provided:
- Tented vendors will receive a 10’x10’ tent, one (1) 8-ft table, and two (2) chairs.
- (To meet AHS requirements) A three-compartment sink with hot water will be supplied by request for a one-time charge of $150. One sink will be shared with 2 vendors.
- Other services provided in your registration fee:
- Entertainment – one programmed stage with live bands/entertainment, variety of performers, and groups will provide entertainment all weekend long.
- 24-hour on-site security
- Waste and recycling program.
- Portable Washrooms and Handwash Stations.
- Public seating throughout the event
- Vendor Responsibilities:
- Rent or secure any necessary equipment including any additional tables beyond what is provided.
- Product/food/supplies/staff. Everything you need to run your booth including set up and take down.
- Compostable serving ware – plates, bowls, cups, straws, utensils & napkins.
- A container to collect & keep your “Tokens” dry and secure. Token must be kept separate for each day of business.
- A garbage can & garbage bags for your booth.
- An appropriate approved fire extinguisher for your booth.
5. Health & Safety Compliance
- Vendors must comply with Alberta Health Services (AHS) food safety regulations.
- Vendors must bring their own certified tent, tent weights, tables, and chairs if additional equipment is needed.
- Vendors must adhere to all local, provincial, and federal health and safety regulations.
- Vendors selling, serving, sampling food or drink must include a Special Event Vendor Notification form by no later than May 25, 2025. http://www.albertahealthservices.ca/frm-19882.pdf
- Vendors must review the City of Calgary Festival and Event Food Vendor Operating Requirements: Food and vendor requirements
6. Food & Beverage guidelines:
To ensure a vibrant and accessible tasting experience, all participating vendors must follow the menu design criteria outlined below:
A. Pricing & Number of Items :
- Menus are set by the vendor and menu items must range in price from 3-8 Tokens.
- Vendors can only have 1 item on their menu worth 8 tokens.
- Vendors can only have 2 item on their menu worth 7 tokens.
- Up to five (5) items priced between 3 – 6 tokens.
- Vendors may offer 7 or 8 items in total.
- We recommend 5 -7 items as the ideal number for efficient service and a focused menu experience.
B.Menu Composition:
- Dishes should reflect authentic or creative interpretations of Asian cuisine.
- A balanced mix of flavors and options is encouraged — including savory, sweet, vegetarian, and/or fusion items where appropriate.
C. Menu Presentation:
- Menu names and descriptions must be provided in English.
- Include any important dietary information (e.g., vegan, vegetarian, gluten-free, contains nuts, spicy).
D. Beverage
- Only handcrafted non-alcoholic beverages are allowed for the events.
- Water, Pop, and all other bottle/can beverages are NOT allowed to be sold by the Vendors.
- NO Alcoholic beverages can be sold by the Vendors.
6. Marketing & Promotion
- The festival will invest in strong marketing efforts to ensure high foot traffic.
- Vendors are encouraged to promote their participation on social media.
- The festival will print and display vendor menus before arrival (if submitted on time).